A Step-by-Step Guide for US Companies Extra-Provincially Registering in Ontario with Falcon Law PC

Expanding your business into new territories is a strategic move that requires careful planning and adherence to regulatory requirements. For US companies looking to establish a presence in Ontario, extra-provincial registration is a crucial step. Falcon Law PC, your trusted legal advisors, are here to guide you through the intricacies of this process, ensuring a smooth and compliant expansion into the Ontario market. In this comprehensive guide, we’ll walk you through each step, providing valuable insights to facilitate a successful extra-provincial registration.

Understanding Extra-Provincial Registration

Legal Compliance

Extra-provincial registration is a legal requirement for foreign companies seeking to operate in Ontario. It ensures that the company complies with provincial laws and regulations, including tax and reporting obligations.

Market Expansion

Registering extra-provincially in Ontario opens doors to a new market, allowing US companies to tap into the province’s vibrant economy and diverse business landscape.

Step 1: Confirm Eligibility for Extra-Provincial Registration

Foreign Entity Type

Ensure that your US company is eligible for extra-provincial registration in Ontario. Different entity types may have specific requirements. Falcon Law PC guides you in understanding the eligibility criteria based on your company’s structure.

Good Standing

Confirm that your US company is in good standing in its home jurisdiction. Falcon Law PC advises on addressing any outstanding compliance issues before initiating the extra-provincial registration process.

Step 2: Choose a Business Name

Name Availability

Select a business name for your Ontario operations. Falcon Law PC assists in conducting a name availability search to ensure that the chosen name is unique and complies with Ontario’s business name regulations.

NUANS Report

If required, obtain a NUANS (New Upgraded Automated Name Search) report, a mandatory document for certain entity types. Falcon Law PC provides guidance on obtaining a NUANS report and understanding its implications.

Step 3: Appoint a Registered Agent

Role of a Registered Agent

Appoint a registered agent in Ontario. This individual or entity will act as the liaison between your US company and provincial authorities. Falcon Law PC provides insights into the responsibilities of a registered agent.

Legal Representation

Consider appointing legal representation in Ontario. Falcon Law PC serves as your legal representative, ensuring that all legal requirements are met during the extra-provincial registration process.

Step 4: Gather Necessary Documentation

Certificate of Good Standing

Obtain a Certificate of Good Standing from the home jurisdiction of your US company. Falcon Law PC guides you in securing this document, which attests to your company’s compliance and good standing.

Articles of Amendment

If your US company’s articles of incorporation require amendments for Ontario compliance, prepare the necessary articles of amendment. Falcon Law PC assists in drafting and filing these documents.

Step 5: Complete the Extra-Provincial Registration Application

Application Form

Complete the extra-provincial registration application form provided by the Ontario government. Falcon Law PC walks you through each section of the form, ensuring accurate and comprehensive completion.

Supporting Documentation

Attach the required supporting documentation, including the Certificate of Good Standing and any articles of amendment. Falcon Law PC assists in organizing and submitting the necessary paperwork.

Step 6: Pay the Registration Fee

Fee Structure

Be aware of the extra-provincial registration fees. Falcon Law PC provides information on fee structures and accepted payment methods.

Fee Payment

Initiate the payment process for the extra-provincial registration fee. Falcon Law PC ensures that the payment is made efficiently and securely.

Step 7: Submission of the Application

Submission Method

Submit the completed extra-provincial registration application and supporting documents through the prescribed method. Falcon Law PC provides guidance on the submission process.

Confirmation Receipt

Upon successful submission, obtain a confirmation receipt. Falcon Law PC emphasizes the importance of retaining this receipt as proof of the extra-provincial registration application.

Step 8: Obtain an Ontario Business Identification Number (BIN)

BIN Application

If applicable, apply for an Ontario Business Identification Number (BIN). Falcon Law PC guides you in understanding whether your US company needs a BIN and assists in the application process.

BIN Confirmation

Upon approval, obtain the Ontario BIN. Falcon Law PC ensures that your US company is duly registered with the province and has the necessary identification for business operations.

Step 9: Update Corporate Records

Internal Record Keeping

Update your US company’s internal records to reflect the extra-provincial registration in Ontario. Falcon Law PC guides you in maintaining accurate and consistent internal documentation.

Communication with Stakeholders

Communicate the expansion to relevant stakeholders, such as shareholders, employees, and clients. Falcon Law PC assists in crafting clear and transparent communications regarding the company’s presence in Ontario.

Step 10: Seek Legal Review and Compliance Assurance

Legal Expertise

Before initiating the extra-provincial registration process, seek legal review from Falcon Law PC. Our team ensures that the application is accurately completed, compliant with regulations, and aligns with the unique aspects of your US company.

Ongoing Compliance

Stay informed about any additional filing or reporting requirements that may arise due to changes in your US company’s operations in Ontario. Falcon Law PC provides ongoing support to ensure ongoing compliance with provincial obligations.

Success Stories with Falcon Law PC

Smooth Entry into the Ontario Market

Falcon Law PC assisted a US technology company in smoothly entering the Ontario market through extra-provincial registration. The comprehensive legal support ensured compliance and a seamless transition.

Efficient Business Identification Number (BIN) Acquisition

A client required a BIN for specific business activities in Ontario, and Falcon Law PC facilitated a swift and efficient application process, enabling the client to proceed with their operations seamlessly.

Contact Falcon Law PC Today

Ready to expand your US company’s horizons into Ontario? Contact Falcon Law PC at 1-877-892-7778 or email us at info@falconlawyers.ca. Our team is ready to provide the legal support and guidance you need to execute a successful extra-provincial registration and embark on a new chapter of business growth.


In conclusion, Falcon Law PC is not just a legal service; we are your partners in expanding your business into new territories. With expertise in corporate law, a commitment to regulatory compliance, and a dedication to seamless transitions, our team ensures that extra-provincial registration becomes a strategic and hassle-free process for your US company.

Choose Falcon Law PC as your legal advisors, and let’s pave the way for your US company’s success in Ontario. Contact us today and take the first step toward a successful expansion into the vibrant Ontario market.

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