A Step-by-Step Guide to Filing a Corporate Notice of Change in Ontario with Falcon Law PC

In the dynamic landscape of business, change is inevitable, and as your company evolves, it’s crucial to ensure that corporate records accurately reflect these transformations. One key process in this journey is filing a Corporate Notice of Change in Ontario. Falcon Law PC, your dedicated legal advisors, are here to guide you through the intricacies of this process, empowering you to navigate corporate changes seamlessly and in compliance with regulatory requirements. In this comprehensive guide, we’ll walk you through each step, providing valuable insights to facilitate a smooth transition for your Ontario-based corporation.

Understanding the Importance of Corporate Notices of Change

Regulatory Compliance

Filing a Corporate Notice of Change is a legal requirement imposed by regulatory authorities. Compliance ensures that the public record reflects accurate and up-to-date information about your corporation, fostering transparency and accountability.

Reflecting Corporate Evolution

As your corporation grows, organizational structures, directorships, and other key details may change. A Corporate Notice of Change allows you to officially document these shifts, providing clarity on the current state of your business.

Step 1: Identify the Need for a Notice of Change

Change in Directors or Officers

If there are changes in the board of directors or corporate officers, filing a Corporate Notice of Change is essential. Falcon Law PC guides you in understanding the criteria triggering the need for this filing.

Change in Registered Office Address

If your corporation’s registered office address changes, it’s imperative to file a Notice of Change to keep corporate records accurate. Falcon Law PC provides insights into the documentation required for this type of change.

Step 2: Gather Necessary Information

Corporate Information

Collect essential information about your corporation, including its legal name, registration number, and existing registered office address. Falcon Law PC ensures that all pertinent details are compiled accurately.

Details of Changes

For each change being reported, gather specific details such as the names and addresses of new directors or officers. Falcon Law PC assists in creating a comprehensive list of information required for the Notice of Change.

Step 3: Access the Ontario Business Registry

Online Filing System

Navigate to the Ontario Business Registry’s online filing system. Falcon Law PC provides guidance on accessing the system and selecting the appropriate filing option for a Corporate Notice of Change.

Account Authentication

Ensure that you have the necessary authentication credentials for your Ontario Business Registry account. Falcon Law PC assists in navigating the authentication process for seamless access.

Step 4: Complete the Notice of Change Form

Online Form

Complete the online Notice of Change form provided by the Ontario Business Registry. Falcon Law PC provides a detailed walkthrough of each section, ensuring accurate and comprehensive completion.

Selection of Changes

Clearly indicate the type of changes being reported, such as changes to directors, officers, or the registered office address. Falcon Law PC assists in accurately reflecting the nature of the corporate evolution.

Step 5: Upload Supporting Documentation

Director or Officer Changes

If there are changes to the board of directors or corporate officers, upload supporting documentation such as resolutions or consents. Falcon Law PC guides you in preparing and submitting the necessary paperwork.

Registered Office Address Changes

For changes to the registered office address, provide documentation confirming the new address, such as a lease agreement or utility bill. Falcon Law PC ensures that the supporting documentation meets regulatory requirements.

Step 6: Review and Confirm

Thorough Review

Carefully review the information entered in the Notice of Change form for accuracy. Falcon Law PC emphasizes the importance of a thorough review to avoid errors or omissions.

Confirmation of Changes

Confirm that the changes accurately reflect the current state of your corporation. Falcon Law PC guides you through the confirmation process, ensuring that all modifications are correctly captured.

Step 7: Pay the Filing Fee

Fee Structure

Be aware of the filing fees associated with a Corporate Notice of Change. Falcon Law PC provides information on fee structures and accepted payment methods.

Fee Payment

Initiate the payment process for the filing fee through the Ontario Business Registry’s online platform. Falcon Law PC ensures that the payment is made efficiently and securely.

Step 8: Submission of the Notice of Change

Official Submission

Submit the completed Notice of Change form and supporting documentation through the Ontario Business Registry’s online filing system. Falcon Law PC provides guidance on the submission process.

Confirmation Receipt

Upon successful submission, obtain a confirmation receipt. Falcon Law PC advises on the importance of retaining this receipt as proof of filing.

Step 9: Update Corporate Records

Internal Record Keeping

Update your corporation’s internal records to reflect the changes reported in the Corporate Notice of Change. Falcon Law PC guides you in maintaining accurate and consistent internal documentation.

Communication with Stakeholders

If applicable, communicate the changes to relevant stakeholders, such as shareholders or employees. Falcon Law PC assists in crafting clear and transparent communications regarding corporate evolutions.

Step 10: Seek Legal Review and Compliance Assurance

Legal Expertise

Before initiating the filing process, seek legal review from Falcon Law PC. Our team ensures that the Notice of Change is accurately completed, compliant with regulations, and aligns with the unique aspects of your corporation.

Ongoing Compliance

Stay informed about any additional filing or reporting requirements that may arise due to the changes made. Falcon Law PC provides ongoing support to ensure ongoing compliance with regulatory obligations.

Success Stories with Falcon Law PC

Seamless Board Restructuring

Falcon Law PC assisted a corporation in restructuring its board of directors. The accurate and timely filing of a Corporate Notice of Change facilitated a seamless transition, and the corporation continued its operations without disruptions.

Efficient Registered Office Address Update

A client experienced a change in the registered office address, and Falcon Law PC guided them through the filing process. The efficient update ensured that corporate records reflected the accurate location promptly.

Contact Falcon Law PC Today

Ready to navigate the process of filing a Corporate Notice of Change for your Ontario-based corporation? Contact Falcon Law PC at 1-877-892-7778 or email us at info@falconlawyers.ca. Our team is ready to provide the legal support and guidance you need to execute this crucial process efficiently and in compliance with regulatory standards.


In conclusion, Falcon Law PC is not just a legal service; we are your partners in navigating the evolving landscape of corporate governance. With expertise in corporate law, a commitment to regulatory compliance, and a dedication to seamless transitions, our team ensures that filing a Corporate Notice of Change becomes a strategic and hassle-free process for your Ontario-based corporation.

Choose Falcon Law PC as your legal advisors, and let’s steer your corporation toward continued success through effective and compliant corporate governance. Contact us today and take the first step toward corporate evolution with confidence.

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